DIRECTORS MEETING MINUTES: JAN 25, 2023
- PRESENT: Steve White, Dan Zimmer, Lori Gervais, Will MacDonald, Curtis Tomas,, Steve Marks, Jane Henderson (Administrator)
- REGRETS: James Melnyk
- MOTION (23-01) by Member (06) to add paragraph to the Waiver of Liability: In consideration for being permitted to bring guests and minors under the age of 18 associated with family memberships, I assume liability for all and all claims resulting in personal injury, accidents or injuries (including death) and property loss arising from, but not limited to their participation in the activity. Seconded by Member (03) Carried.
- MOTION (23-02) by Member (06) to proceed with the In-Person Orientation for NEW RRGC MEMBERS including any Member that the Discipline Committee deems requiring . The cost of $20.00 per participant of which $5.00 is returned to the club. New Members are defined as any Primary (PAL) holder or Secondary (PAL ) holder that was not a RRGC membership in the previous year. Seconded by Member ( 05) Carried. Opposed by Member (04)
- MOTION (23-03) by Member (03) to approve Orientation Manual #6 with the following edits. Seconded by Member (06) Carried
- MOTION (23-04) by Member (06) to provide funding for the purchase of Adobe Reader software for club usage of approximately $35 per year. Seconded by Member (01). Carried
- MOTION (23-05) by Member (06) to continue with the Mail Chimp subscription with the monthly charge of approximately $30. Seconded by Member (04). Carried.
Files coming soon.
FALL MEETING MINUTES: DEC 4, 2022
- PRESENT: Steve White, Dan Zimmer, Lori Gervais, Will MacDonald, Curtis Tomas, James Melnyk, Steve Marks, Jane Henderson (Administrator): and 36 other members present
- MOTION by Member (504) to change the guest pass back to $20, Seconded by Member (112). Defeated
- MOTION by Member (149) AMEND RRGC BYLAWS dated February 2016. Seconded by Member (118). Carried
Files coming soon.
DIRECTORS MEETING MINUTES: DEC 4, 2022
- PRESENT: Steve White, Dan Zimmer, Lori Gervais, Steve Marks, Will MacDonald, Curtis Tomas, James Melnyk, Jane Henderson (Admin)
- GUEST : Ken Shuler (Aurous Technologies)
- MOTION by Member 01 to have Fountain Tire continue providing RRGC membership services for 2023, Seconded by Member 265. Carried
- MOTION by Member 729 to a provide $500 in funding to Aurous Technologies to investigate Xplornet and Telus internet options for the club. Seconded by Member 01. Carried.
- MOTION by Member 01 to have a new letterhead designed with correct logo and have it approved by the board prior to printing. Seconded by Member 729. Carried.
Files coming soon.
DIRECTORS MEETING MINUTES: NOV 16, 2022
- PRESENT: Steve White, Lori Gervais, James Melnyk, Will MacDonald, Steve Marks, Jane Henderson (Administrator)
- REGRETS: Curtis Tomas, Dan Zimmer
- MOTION: by Member (254) to accept the 2014 Waiver as previously circulated. Seconded by Member (729) Motion rescinded after further discussion
- MOTION: by Member (254) to accept the Waiver as amended “Under Waiver and the Indemnification and Hold Harmless Clauses: Replace the word officers with directors, employees, volunteers, and agents” Seconded by Member (729). Carried.
- MOTION: by Member (254) to correct the logo, remove shooting sports and insert our correct name of Rocky Rod and Gun Club. Seconded by Member (265). Carried.
- MOTION: by Member (254 ) that Rocky Rod and Gun Club no longer offer group memberships. Seconded by Member (265). Carried.
- MOTION: by Member (21A) to accept the quotation received from Empringham Disposal Services. Seconded by Member (729). Carried
Files coming soon.
DIRECTORS MEETING MINUTES: Sept 20, 2022
- PRESENT: Steve White, Dan Zimmer, Lori Gervais, James Melnyk, Curtis Tomas, Steve Marks, Jane Henderson (Administrator)
- REGRETS: Will MacDonald GUESTS: Kevin Edwards
- MOTION by Member 01 to allow for a budget of $3000 to hire contractor to skim off soil and fix holes on Range A to justify CFO. Seconded by Member 729. Carried. QUOTE FROM CONTRACTOR VERY HIGH SO HAVING WELDER CUT 3: OFF BENCH LEGS MORE COST EFFECTIVE
- MOTION by Member 01 to have Aurous Technologies investigate hardware and act on our behalf to keep up to technology. Seconded by Member 729. Carried
- MOTION by Member 729 to cut out the dividers from the garbage bin allowing better fill age Seconded by Member 106. Carried
- PROBLEMS OIL ON BOTTOM OF BIN SO NO CUTTING OUT THE DIVIDERS
Files coming soon.
SPECIAL MEETING MINUTES: May 31, 2022
- PRESENT: Steve White, Dan Zimmer, Lori Gervais, Curtis Tomas, Jane Henderson (Administrator), and 14 members
- REGRETS: James Melnyk, Will MacDonald
- MOTION by Member (261) to adopt the policy to allow one (1) guest - four (4) times (or visits) per calendar year, changing from only (2) two visits. Seconded by Member (504). Carried.
Files coming soon.
DIRECTORS MEETING MINUTES: May 25, 2022
- PRESENT: Steve White, Dan Zimmer, Lori Gervais, James Melnyk, Will MacDonald, Curtis Tomas, Jane Henderson (Administrator)
- GUESTS – SAFETY COMMITTEE: Jim Walker, Brad LeMaistre, D.J. Carrol, Stephen DeWolfe
- MOTION by Member 21A to purchase pressure washer from Canadian Tire for $499 plus GST. Seconded by Member 254. Carried
- MOTION by Member 106 to accept the updated version of the guest pass as presented. Seconded by Member 254. Carried
- MOTION by Member 21A to apply for a Workers Compensation Account for the RRGC. Seconded by Member 265. Carried.
- MOTION by Member 265 to Suspend Member #93 for 2 months from May 5th through July 5th. Seconded by Member 254. Carried.
- MOTION by Member 01 to accept the Suspension Letter as presented with edits. Seconded by Member 106. Carried
- MOTION by Member 106 that for any incident reported by the Safety Committee, the Board of Directors will present their decision on discipline to the said member within seven ( 7 ) days. Seconded by Member 01. Carried
- MOTION by Member 01 that no group memberships are sold to any groups outside of Clearwater County effective immediately and a policy regarding Groups to be prepared prior to selling any in 2023. Seconded by Member 106. Carried
Files coming soon.
DIRECTORS MEETING MINUTES: April 13, 2022
- PRESENT: Steve White, Dan Zimmer, Lori Gervais, James Melnyk, Will MacDonald, Brad LeMaistre, Curtis Tomas
- MOTION by Member 01 to allow Grandparents to purchase a Family Membership that allows listing any Grandchildren under eighteen under their membership. Seconded by Member 254. Carried.
- MOTION by Member 254 to remove signing authority of Steve White, Dan Zimmer, and Curtis Tomas from Accounts 513XXX and 723XXXX at the Rocky Credit Union, effective April 13, 2022. Seconded by Member 265. Carried.
- MOTION by Member 01 to add signing authority on Account 513XXXX and 723XXX at the Rocky Credit Union to Steve White (president): Dan Zimmer (vice-president): Will Macdonald (treasurer: with two out of the three signing authority’s signatures required on cheque payments and two of three signing authorities’ authorization of digital e Transfer payments or online bill payments, effective April 13, 2022. Seconded by Member 51. Carried
- MOTION by Member 61 to open another saving account listed for infrastructure and transfer $20.971.40 from account #513XXX to this new account, effective April 13, 2022. Seconded by Member 01. Carried.
- MOTION by Member 254 to remove Curtis Tomas from the MasterCard #511XXX and replace with Will MacDonald, effective April 13, 2022. Seconded by Member 21A. Carried MOTION by Member 265 to change existing limit of $1000 on MasterCard #511XXX and increase limit to $3000, effective April 13, 2022. Seconded by Member 01. Carried
- MOTION by Member 21A to insure only RRGC buildings or equipment that has a replacement cost of $5000 or more. Seconded by Member 01. Carried
- MOTION by Member 106r to offer the 2ndMaintenance Position to Nolan Vandenakerboom, at the hourly rate of $35.00 per hour including use of his own truck and small tools. Seconded by Member 01. Carried
- MOTION by Member 61 to accept the Maintenance Agreement as amended by the board on April 13th, 2022. Seconded by Member 254. Carried
Files coming soon.
DIRECTORS MEETING MINUTES: MARCH 29, 2022
- PRESENT: Steve White, Dan Zimmer, Lori Gervais, James Melnyk, Will MacDonald, Brad LeMaistre, Jane Henderson
- REGRETS: Curtis Tomas
- MOTION by Member 106 to elect Will Macdonald as Treasurer and Lori Gervais as Secretary, Seconded by Member 254. Carried.
- MOTION by Member 61 to elect Steve White as President and Dan Zimmer as Vice President, Seconded by Member 21A. Carried
- MOTION by Member 254 to remove the Storeroom rebuild from the 2022 Budget and use those funds for the Fence Rebuild. Seconded by Member 21A. Carried
- MOTION by Member 254 to allow a budget of $800 to be used as prizes for Groundhog Shoot. Seconded by Member 265. Carried
Files coming soon.
AGM MINUTES: MARCH 15, 2022
- BOARD PRESENT: Steve White, Dan Zimmer, Eugene Gervais, Colten Soppit, Will MacDonald, Curtis Tomas, James Melnyk, Colten Soppit, Jane Henderson (Administrator): and 38 other members present
- MOTION by Member 01 to appoint Accelerate LLP to complete 2022 Financials, Seconded by Member 61. Carried. COMPLETED
- MOTION by Member 21A to Rescind Motion “to temporarily amend bylaws practise for paid directors’ duties” passed September 1, 2022. Seconded by Member 504. Carried
- MOTION by Member 48 to budget $5000 per year for Board Governance Development as the board deems required. Seconded by Member 512. Carried.
- MOTION by Member 47 to change the Shotgun 3-Year Plan and offer budget of $20,000 for the next 2 years, including the surplus revenue of clay targets sales to be credited to shotgun budget. Seconded by Member 5. Carried.
- MOTION by Member 48 to budget $10000 for the Handgun Committee which includes $2500 for infrastructure for Handgun Bays as needed. Seconded by Member 504. Carried.
- MOTION by Member 166 for a budget of $5000 to cover infrastructure expenditures for Range A. Seconded by Member 21A. Carried.
- MOTION by Member 40 for a budget of $2500 to cover miscellaneous expenditures for the Archery Range of which $!500 is to mulch pathways. Seconded by Member 21A. Carried.
- MOTION by Member 166 to budget $20,000 for the expansion of the storeroom in Range A Clubhouse to include soundproof office. Seconded by Member 145. Carried.
- MOTION by Member 47 for a budget $3000 for the expenditure to provide RSO certification for ten members interested in rules enforcement for the club. Seconded by Member 504. Carried.
- MOTION by Member 61 to change the guest pass charge from $20 to $30. Seconded by Member 37. Carried. OPPOSED 5
- MOTION by Member 512 to increase the discretionary spending limit for the Board to $5000. Seconded Member 48. Carried.
- MOTION by Member 37 to donate $5000 to Lords Food Bank and $5000 to the Ferrier Community Association. Seconded by Member 48. Carried.
- MOTION by Member 145 that all forementioned Bookings have agreement from the membership to close the appropriate Ranges for their events. Seconded by Member 166. Carried.
Files coming soon.
DIRECTORS MEETING MINUTES: MARCH 29, 2022
- PRESENT: Steve White, Dan Zimmer, Lori Gervais, James Melnyk, Will MacDonald, Brad LeMaistre, Jane Henderson
- 1. REGRETS: Curtis Tomas
- MOTION by Member 106 to elect Will Macdonald as Treasurer and Lori Gervais as Secretary, Seconded by Member 254, Carried.
- MOTION by Member 61 to elect Steve White as President and Dan Zimmer as Vice President, Seconded by Member 21A. Carried
- MOTION by Member 254 to remove the Storeroom rebuild from the 2022 Budget and use those funds for the Fence Rebuild. Seconded by Member 21A. Carried
- MOTION by Member 254 to allow a budget of $800 to be used as prizes for Groundhog Shoot. Seconded by Member 265. Carried
Files coming soon.
dIRECTORS MEETING MINUTES: MARCH 9, 2022
- PRESENT: Steve White, Dan Zimmer, Eugene Gervais, Curtis Tomas, James Melnyk, Will MacDonald on phone
- GUESTS: Eric Moland: All Insurance, Hugh Parton: Discipline Committee REGRETS: Colten Soppit
- MOTION by Member 01 to Purchase General Commercial Liability Insurance for the quote of $.6760.00 and a Directors and Officers Policy for $1525.00 from All-Insurance as presented, Seconded by Member 106. Carried
- MOTION by Member 254 to Cancel National Firearms Insurance Policy # 13827 Effective Immediately, Seconded by Member 01. Carried
- MOTION by Member 254 to add Rider for the Gate on Building Policy “effective immediately”, Seconded by Member 21. Carried
- MOTION by Member 21 to adopt Policy on Membership Cards and Guest passes requirements and enforcement presented by Hugh Parton. Seconded by Member 57. Carried
- MOTION by Member 106 to increase Credit Card Limit from $1000 to $3000, Seconded by Member 01 Carried.
- EMAIL MOTION: FEB 18 by Member 21 for a budget of $1500 for freight and other incidentals to have flag poles delivered to Range, Seconded by Member 265 Carried.
- MOTION by Member 21 to hire Chevallier Geo-Con as per quote dated January 14, 2022, estimate of $3395, Seconded by Member 254. Carried. This quote included Power Saw Person Hand, Service Truck and Trucking to Job Site. THIS QUOTE WAS NOT ACCEPTED AS FOR 1 MILE OF FENCE.
- MOTION by Member 106 to remove any names from older documents from the Banned List and start anew from 2022. Clean up the Lifetime List to include persons that are alive. Seconded by Member 254. Carried.
Files coming soon.
dIRECTORS MEETING MINUTES: JAN 18, 2022
- PRESENT: Steve White, Dan Zimmer, Eugene Gervais, Colten Soppit, Will MacDonald, Curtis Tomas, Jane Henderson(Administrator) James Melnyk on phone
- MOTION by Member 21 to wait until chattel insurance renewal (May 04, 2022) and have two insurance companies give quotes on chattels. Seconded by Member 254. Carried.
- MOTION by Member 57 for approval of budget of $3500 for the purchase of a blade for John Deere Tractor. Seconded by Member21. Carried.
- Motion changed BY EMAIL to $4200 after Maintenance Contractor inquired on 2022 cost.
- EMAIL MOTION by Member 21 for approval of budget of $2500 for the purchase of Bench Rest Targets. Seconded by Member 106. Carried
- MOTION by Member 01 for approval of $200 to purchase battery charger for batteries from the shotgun throwers. Seconded by Member 21. Carried
- POST MEETING COST OF 2 FOUR BANK AUTOMATIC BATTERY CHARGER/MAINTAINERS, MUCH HIGHER THAN EXPECTED. REASONING FOR EXTRA COST WAS THE BATTERIES WOULD NEED TO BE STORED IN UNHEATED AREA.
- EMAIL MOTION CHANGED TO APPROVE EXPENDITURE of $700
- MOTION by Member 01 for approval of $400 to contract Doug Laing to drill the screw piles for flagpole installation. Seconded by Member 21. Carried
- MOTION by Member 01 for approval to transfer $13262.10 into an infrastructure reserve fund per resolution at Feb 2, 2016, AGM. Seconded by Member 57. Carried
- EMAIL MOTION by Member 01 to approve the budget of $1900 for the purchase of a laptop, software and set-up provided by Aurous Technologies. Seconded by 57. Carried
Files coming soon.
dIRECTORS MEETING MINUTES: NOV 30, 2021
- PRESENT: Steve White, Dan Zimmer, Eugene Gervais, Colten Soppit, Will MacDonald, Curtis Tomas, Jane Henderson (Administrator) James Melnyk on phone
- MOTION by Member 21 to have 2 flag poles built and installed to the cost of $2500. Seconded by Member 106. Carried.
- MOTION by Member 21 for the purchase and installation of 2 Motion Sensor Lights (on beam on firing line and above outside entry door) to a maximum of $1000.00. Seconded by Member 265. Carried.
- MOTION by Member 01 to purchase Suggestion Notepad (include membership#) to the maximum of $40. Seconded by Member 265. Carried.
Files coming soon.
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